1. Getting started

  • What is The Five Colleges of Ohio Digital Repository?

    The digital repository is a shared resource currently supporting Oberlin College’s open access repository of faculty scholarly works, Oberlin SHARES.


  • How is it organized?

    Within each community additional communities, sub-communities, and collections can be configured as needed.


2. Using search

To search all of The Five Colleges of Ohio Digital Repository simultaneously, use the search box at the top right of the main page.

To limit your search to a specific community or collection, navigate to that community or collection and use the search bar on that page. Search terms will be searched against all indexed metadata fields, as well as the full text for Word, text or PDF files. Here are some search hints:

  • Stop words - The search engine ignores certain words that occur frequently in English, but do not add value to the search, such as "a", "and", “but”, "if", "the", etc.


  • Truncation - Use an asterisk (*) after a word stem to get all hits having words starting with that root.


  • Stemming - The search engine automatically expands words with common endings to include plurals, past tenses, etc.


  • Phrase searching - To search using multiple words as a phrase, put quotation marks (") around the phrase.


  • Exact word match - Put a plus (+) sign before a word if it must appear in the search result.


  • Eliminate items with unwanted words - Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use the Boolean operator "NOT". This will limit your search to eliminate unwanted hits.


  • Boolean searching – The Boolean operators “AND”, “OR”, and “NOT” can be used to combine terms for a more focused result. Note that they must be upper case to limit searches to find items containing all words or phrases combined with this operator.

    For example, “cats AND dogs” will retrieve all items that contain both the words "cats" and "dogs". “Cats OR dogs” will retrieve all items that contain either the words "cats" or "dogs". “Training NOT cat” will retrieve all items that contain the word "training" except those also containing the word "cat". Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g. (cats OR dogs) AND (training OR discipline).


  • Advanced search - Clicking on "Advanced Search" will give you a menu on the left that allows you to specify the metadata fields you wish to search, along with the additional filters: "Contains", "Equals", "Not Contains" and "Not Equals". You can search across all of The Five Colleges of Ohio Digital Repository, or restrict your search to a community or collection using the top drop-down menu. You must use the input boxes in order. If you leave the first one blank, your search will not work.

3. Browsing

By clicking on "Browse", the various browse options are listed at the top of the left-hand navigation bar. From each browse page, you can jump to a specific point in the browse list or change the display and ordering of your results. Remember to click the "Update" button once you have made your changes.

Tips for browsing 

  • Browsing by community/collection will display the full hierarchy.
  • Each community and collection has additional browse options within it.
  • Browsing a community will also browse any sub-communities or collections within it.
  • The date issued is the date the work was first published or made publicly available.
  • The date submitted is the date the item was archived within the Repository.

4. More help

Use our Feedback Form if you have any additional questions.